The Closure Phase is the last phase of the project life cycle. In this phase, you will formally close your project and determine the success of the project.

When you have worked long and hard on a project and it’s finally completed, it’s hard to find time to really close it down properly. However, it is definitely in your best interest to have a closure procedure so that you cover every base and can safely archive it. Project Closure involves undertaking a series of activities to wind up the project, including:

  • Analyzing whether the project’s goals were met (tasks completed, on time and on budget) and the initial problem solved using a prepared checklist.
  • Evaluating how team members performed, including whether they met their goals along with timeliness and quality of work.
  • Conduct a final analysis of the project, taking into account lessons learned for similar projects in the future.
  • Communicating closure to all stakeholders and interested parties.

Project Closure Report, created by the Project Manager, is the final document that assesses the success of the project and also catalogs project deliverables and officially ends the project. The primary objective of a project closure report is to provide a complete picture of the successes and failures of a project.

Ask yourself the following questions during Closure:

  • Are the project’s completion criteria met?
  • Have the stakeholder received the project closure report?
  • Have all project artifacts been collected and archived?

Some methodologies also include a fifth phase (labeled controlling or monitoring) but for our purposes, this phase is covered under the execution and closure phases.